Fair Processing Statement
To meet the requirements of the Data Protection Act 1998, schools need to issue a Fair Processing Notice to pupils and/or parents summarising the information held about pupils, why it is held, and the third parties to whom it may be passed on.
The Information Commissioner has recommended that the term 'Fair Processing Notice (FPNs)' be replaced by 'Privacy Notice'.
The Department of Education (DFE) is therefore adopting this approach for the process of issuing Privacy Notices.
In the past, the suggested text in FPNs has included the use of school information made available by the Local Authority (LA) or the DFE. However, the new process will mean much simpler Privacy Notices, where details of any organisations with which the LA and DFE share data are contained on the LA and DFE websites - please see below.
This means that Privacy Notices do not need reissuing in the future on an annual basis. The aim is to make the Privacy Notices issued to children general and constant.
Any changes to the details of organisations with which school or LA data is shared can be updated on the LA and DFE websites.
Privacy Notices will be sent to parents/guardians or children. The text versions are available here:
- Local Authority
- Privacy Notice - Alternative Provision
- Privacy Notice - Early Years Settings
- Privacy Notice - Primary Schools
- Privacy Notice - Pupil Referral Units
- Privacy Notice School Workforce Census
- Privacy Notice - Secondary School
- What the Department of Education uses data and whom it shares data with.